Sept 2020 Record of Decision

October 2020 Meeting Agenda

 

 Agenda for the meeting of October 6, 2020

This meeting will be held virtually via GoogleMeet

Please contact us for the meeting link

1. Introduction

a. Call to Order

b. Prayer

2. Approvals

a. Review and Approval of Agenda

3. Reports

a. Principal (Sean)

i. Safe Schools

b. Teacher

c. Non-Teaching Staff

d. Treasurer

e. CSPA / OAPCE

f. Community

g. Parish

 

4. Sub Committees

a. Virtual Academy

b. Fundraising

c. Social 

d. Volunteer

e. Communications

f. Playground – Kinder

g. Fun Fair

 

5. Unfinished Business

 

6. New Business

 

7. Round Table

 

8. Next Meeting: November 3, 2020

 

9. Adjournment

2020-2021 School Council

 

Following our school council elections, here is the 2020-21 school council:

Chair: Julie Seaborn

Vice-Chair:  Tammy Brideau
Treasurer: Josée Formoso

Secretary: Mary Lou Nadeau

Principal: Sean McGuire

Teacher Representative: Cindy Langlois

Non-Teaching Staff Representative: Cindy Germain
Parent Members: Silvia Baptista, Martine Barney, Christine Colaco, Alana Gauthier, Sherry-Lynn Gere, Tiffany Golding, Allison Hache, Anne Jarbouh, Tasha Lafleur, Sarah Niman, Jadwiga Zakrzewrka

*Note if others are interested in joining council, please contact us using the "Contact Us" dialog.

Sept 2020 Council Meeting Presentation

September 2020 Meeting Agenda

Ottawa CSPA School Council Update

 From the Ottawa CSPA newsletter

School Council Update: September 10, 2020

Virtual Academy School Councils

We know a number of School Councils have been asking about what their school councils might look like this year with the new Virtual Academy coming online. At this time school councils will remain the same, open to all Parents/Guardians, regardless of whether their child is in class or at home. This may change as we progress throughout the year and board administration has more time to breath and assess. We encourage school councils to reach out to all families in the school community throughout the year.

Hosting Online School Council Meeting & Virtual Voting Procedures

Online school council meetings are recommended at this time, as you are aware, school councils are not permitted to meet in person in the schools. We know this will bring some new challenges, but this also has many benefits for possible increased participation and community engagement. We would recommend using Google Meet since this is the virtual platform already being used across the Board and the Principal can easily set-up and provide a Google Meet link for each of your meetings. What will voting in a new school council look like? We encourage you to go the direction of using a self nomination form this year for your upcoming vote. Here are some notes to get you started: Create a self nomination form for your school council. Here is an ‘example self nomination form’ for you to download and modify to suit your needs. Using Google Forms is also a great option. Be sure to provide a link in your form to the descriptions of your elected positions. A week prior to your scheduled school council meeting, send out an e-mail that includes a link to your self nomination form, agenda and Google Meet link for the meeting. Please speak to your Principal to provide you with a Google Meet link for your school council meetings. Be sure to indicate in your e-mail the due date for self nomination form submission. We would suggest the day before your first school council meeting. Reminder that all current school council members must fill out the self nomination form, indicating their intentions to return and what position they would like to take on this year. When reviewing the submitted self nomination forms, positions with only one nomination are acclaimed. Should more than one person be interested, then you would require a confidential vote.   Confidential voting can be done using Google Forms. We would suggest having this ready in advance of your meeting so you can easily provide a link to the form in your Google Meet chat box. Here is an ‘example confidential vote text’ to create your Google Form, it doesn’t have to be complicated. Following the self nomination process will also ensure that you know everyone’s intentions regardless of whether they are able to attend the school council meeting that evening or in the event they are experiencing technical difficulties. We understand many school councils are having their first school council meetings next week. However remember you are only required to hold your vote within the first 30 days of the first day of school, you have until October 3rd. Take your time, let families concentrate on settling in these first weeks.

Getting Organized with Google

Now is great time to get your school council established on Google and set-up a generic e-mail account. This way your school community always has the same e-mail address to use, which eliminates confusion or lost communications. A great benefit to using Google e-mail is access to a Google Drive, allowing for the creation and retention of documents pertaining to online votes, meeting minutes, financials and more. This will be very important this year with our new normal of hosting online meetings, fundraisers and events.

Fundraising & Events

Fundraising efforts can continue. Remember it is more important than ever that school councils are fundraising for specific requirements, which should be outlined prior to commencing your fundraiser. Fundraise for a purpose! The following are some notes to keep in mind: All fundraisers requiring school or school council physical involvement, such as receiving or making deliveries, accepting paper order forms and cash or cheque donations are not permitted. Exceptions would be 'no contact' type fundraising such as 'receipt type' and online gift card programs (ie: Restaurant Earnback Programs, FundScrip or FlipGive online Gift Card Programs, etc). There is to be no physical transfer of funds by cheque or cash and no physical distribution of items by staff or parent volunteers. Personal e-mails and/or personal bank accounts should never be used when collecting funds. This goes against Board policies and places individuals at risk of accusations. We know that this year will be very different and many are looking for fundraising & event ideas. We will be hosting a brainstorming session at our upcoming ‘Virtual Tip Night’ scheduled for November 3rd. Stay tuned for more details!  In the meantime, we have created a ‘virtual fundraising & event ideas’ document where we will continue to add your feedback throughout the year. Check back often! Have a great idea or ideas to share? Let us know by filling out our 'survey', we will then add your idea to the list for everyone to share. Why not host your own brainstorming session. This is a great way to bring your community together and create fundraisers & events that meet the needs of your specific community. Use Google Forms and survey your school community for ideas, interests and more.  Remember, many families may be struggling financially or are feeling overwhelmed with the new normal. Use this opportunity to reach out and keep your school community involved & engaged.

Lunch Programs

As you are aware, lunch programs are not permitted at this time as per Ottawa Public Health guidelines. We will provide further information when and if this changes, as it becomes available.

End of Year Financials

Information and forms for your end of year financial reports will be forthcoming. Mark your calendars as they will be due October 9th to your Principal.

Parent Involvement Committee (PIC) Update

Information on 2020-2021 funding will be sent out after the first PIC meeting scheduled for October 20th.

Our parent volunteers continue to be available for your questions. Thank you for your patience as we all settle in to our new normal.

Stay healthy! Stay happy! CSPA Communications ottawacspa@gmail.com

Ottawa Catholic School Parents' Association (CSPA) ottawacspa@gmail.com | www.ottawacspa.ca STAY CONNECTED

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SKT School Council September 2020 Newsletter

Dear Parents/Guardians,

Welcome back to another school year! The school may look a little different than the last time we met, but we hope you had a wonderful spring/summer and we look forward to another year together. Things will be different than years past, but we are trying to be as flexible and as supportive as we can to our school community.

The School Council elections will be held on Tuesday, September 15th at 7:30pm via on an online platform tbd. We will send out the link on September 13th.

If you are interested in joining our school council either as a general parent member, in a specific role or as a volunteer, please fill out the online interest form: https://forms.gle/8maDnX7Vty1Qpbzz8 or send us a message via our contact us box by September 11th and we will send you the link. 

There is a description of the various school council roles and responsibilities below.

For more information about the SKT School Council, you can look at what we accomplished last year on our School Council website.  In addition if you have any questions, you can contact us via email, facebook or twitter.

We look forward to meeting you at the first council meeting!

SKT School Council 

School Council Roles and Responsibilities

Parent Members*

·         Attends and participates in Catholic School Council (CSC) meetings and on ad hoc committees.

·         Votes on issues as required.

·         Participates in information and training programs.

·         Acts as a communication link with school community.

Chair (or 2 Co-Chairs if applicable)*

·         Communicates on an on-going basis with the School Principal

·         sets the dates and times of meetings

·         establishes the meeting agenda

·         Chairs school council meetings.

·         Ensures a record of meetings are recorded and maintained.

·         Ensures that the school community is kept informed on CSC proceedings and activities.

·         Represents the council at special functions.

·         Acts as a spokesperson for the CSC.

·         Consults with senior board staff and trustees, as required.

·         Participates in information and training sessions.

·         Ensures follow-up on items raised by council members.

·         Ensures council members are familiar with the local constitution/by-laws.

Vice-Chair (if applicable)

·         Assumes acting role in the absence of the Chair.

·         Assumes any other duties as assigned by the Chair.

Secretary*

·         Records, distributes and maintains records of CSC meetings and correspondence related to CSC meetings.

·         Ensures the record of decision is distributed no less than one (1) week after each meeting.

·         Ensures access to SKT CSC records by the school community.

·         Ensures that a copy of the record is provided to the school for the school community.

Treasurer*

·         Develops a budget at least one year out, at the direction of the Chair and the CSC.

·         Maintains a record of SKT CSC funds and financial activities as required by Board policy and in keeping with common accounting practices.

·         Co-signs cheques for payment of goods and services.

·         Prepares an annual, financial statement for review and approval of the CSC.

·         Ensures access to CSC financial records by the school community.

·         Ensures that a copy of the financial record is provided to the school for access by the school community.

School Council Parent Association Representative/Ontario Association of Parents in Catholic Education Representative (appointed position)

·         Reports issues referred by the Board and/or the Parent Association.

·         Represents the opinions of parents in their school community.

·         Represents and expresses the majority view of the CSC.

·         Attends Ottawa Catholic School Council Parent Association meetings.

Parish Representative (appointed position)

·         Brings the concerns of the parish regarding Catholic education to the CSC.

·         Serves to disseminate the suggestions, orientations, activities and concerns of the CSC to the wider parish communities.

·         Assists in promoting, aligning and co-ordinating the liturgical celebrations and other activities of the parishes, school and community as required.

·         Assists in maintaining the Catholic dimension in the total school community.

Community Representative (appointed position)

·         Reflects the views of the local community and brings forth concerns to the CSC.

Provides a link between the CSC and the community